General information

Job Title
Regional Office Coordinator - MEAF - FTC
Ref #
37190
Date
Monday, August 21, 2023
Country
Bahrain
Location
Manama
Business area
Sales
Department
MEAF
Position level
J - Technician / Administrator
Working time
Full Time
Contract type
Fixed Term Contract
Duration
7 months
Working pattern
9am to 6pm Sunday to Thursday

Description & Requirements

Background

No restraints. No limitations. We don’t simply push boundaries. We completely rethink them. McLaren Automotive exists to create breath-taking performance road cars.

With innovation at the core of all we do, every challenge starts with the same question. How can we do it better? This restless spirit runs right through McLaren Automotive. And the search for perfection is evident in everything we do.

Purpose of Role

A fantastic opportunity to join McLaren as an Office Coordinator looking after our Regional office Team in Bahrain. This role is a 7 month maternity cover.

Principal Accountabilities
  • Diary management for relevant directors - accept/ decline meetings and keep track of attendance. Set up meetings upon instruction - internal and external.
  • General Admin support; including room bookings, AV equipment, organising external visitors and arranging refreshments.
  • Plan and book Directors' national and international travel; preparation of all travel agendas and visa applications
  • Administration for weekly Senior Management Meetings (sending out action points, agendas, scheduling presenters etc.)
  • Scheduling and ensuring set up for Monthly Department Meetings (booking venues, ensuring IT set up)
  • Monitoring and reporting on recruitment status for open positions within team (tracking HRRs)
  • Prepare and co-ordinate monthly expense returns for both cash and credit card expenses.
  • Assist with events when required.
  • Ordering and logging of stationery and merchandise, coordination of business cards, headed stationery.
  • General Office Administration
  • Complex diary management- agree format and length of meetings as well as priorities for Exec and team.
  • Preparation of agendas, organisation and attendance of meetings and minute taking
  • Liaise with the Internal 'Travel Team' to plan and book Directors' international travel.
  • Preparation of all travel agendas and visa applications
  • Prepare and co-ordinate monthly expense returns for both cash and credit card expenses.
  • Produce accurate and proof-read documents and correspondence for external and internal audiences.
  • Inbox management- Track responses, send/ draft emails.
  • Project work- Adhoc and defined link to business area. Oversee/ deliver based on scope.
  • Budget management
  • Presentation and report collation
  • Assist relevant Exec Director with personal management. Eg. Dinners/ holidays
Knowledge, Skills and Experience
  • Able to deliver a proactive approach to supporting in a fast-paced organisation.
  • Proficient usage of a variety of IT packages (e.g. Word, Excel, PowerPoint and Outlook) at intermediate / advanced standard
  • Experience of working within an administrative role with robust administrative skills with the ability to draft documents without guidance.
  • Works on own initiative, and is effective when under pressure.
  • Experience in successfully assisting teams and office management.

Personal Attributes
  • Ability to work in a fast-paced environment.
  • Able to work effectively at all levels within an organisation.
  • Demonstrate tact and diplomacy in all professional relationships.
  • Must be able to exhibit determination and commitment to achieving results.

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