General information

Job Title
Executive Team Assistant - Engineering
Ref #
Friday, September 15, 2023
United Kingdom
Business area
Management Team
Management Team
Position level
J - Technician / Administrator
Working time
Full Time
Contract type
Working pattern
8:30am - 5:30pm Monday to Friday

Description & Requirements


No restraints. No limitations. We don’t simply push boundaries. We completely rethink them. McLaren Automotive exists to create breath-taking performance road cars.

With innovation at the core of all we do, every challenge starts with the same question. How can we do it better? This restless spirit runs right through McLaren Automotive. And the search for perfection is evident in everything we do.

Purpose of Role

The key purpose of the role is to provide first class administrative support to the Director level of the business.  The Executive Team Assistant is an extension of their team and demonstrates living the McLaren Automotive values and acts as a professional brand ambassador.  The Executive Team Assistant will be proactive and efficient in managing the team’s administrative needs. 

Principal Accountabilities

  • Assist with meeting organising and team events, diary management (meeting scheduling, booking meeting rooms, AV/IT equipment set up, catering, booking guests in, hosting guests, collating agenda and presentation material)
  • Travel Coordination (Navan - national and international, flights, accommodation, car hire/transfers, booking McLarens for vehicle maturation, itineraries, and visa applications)
  • Expenses (Concur –prepare and co-ordinate monthly expense returns for both cash and credit card expenses)
  • General Administration support (Raise Requisitions, Purchase Orders, receipting, SAP holiday approvals, signing documentation, letters, printing, filing, scanning)
  • Onboarding new starters who report into Director level only (IT equipment, first day orientation, tour, diary set up)
  • Support and cover the wider Assistant team during holiday, sick days (Incl office coordination)
  • Assist with wider company events when required
Knowledge, Skills and Experience

  • Unflappable, resilient, able to work at a fast pace, forward thinker
  • Accepts responsibility and feedback and takes action when delivery and quality of work is not met
  • Has good relationships with other team members and key stakeholders, making positive contributions in team settings that keeps team and personal energy levels in a good place
  • Strong administrative skills
Personal Attributes

  • Able to successfully assist a team and multiple tasks at a time
  • Ability to work in a fast-paced environment
  • Able to work effectively at all levels within an organisation
  • Demonstrate tact and diplomacy in all professional relationships
  • Must be able to exhibit determination and commitment to achieving results
  • Have an aspiration to develop themselves through training